Private Information & Organisation System
You already know the answer. Somewhere.
Your organisation has spent years building knowledge, policies, reports and experience. But every day, your people lose hours — sometimes days — searching for what's already there. PIOS makes it findable again.
Sound familiar.
A new colleague asks a simple question. Three people get tagged. Two others start Googling. Nobody is quite sure.
On average, organisations lose 20 to 30 minutes per employee per day to this kind of searching. At 200 employees, that's more than four years of lost time — every year.
You know the policy is somewhere. You know who wrote it. But that person left, the folder got renamed, and no one knows where it lives.
Every month knowledge stays unfindable, people are re-doing work that's already been done. Sometimes with wrong conclusions.
An experienced project manager resigns. Six months later a client calls about something she once arranged. No one knows what was agreed.
When experienced people leave, up to 70% of their institutional knowledge disappears within a year. Unless it's held somewhere else.
This doesn't have to continue.
What PIOS means for your daily work.
Answers that feel like a great colleague.
Ask in plain language. Get a clear answer. Including: which document it came from, when it was written, and by whom. So you can verify yourself.
Knowledge that stays, even when people leave.
Years of meetings, policies, projects and decisions stay accessible to whoever needs to pick up tomorrow. No more "Sandra knew, but she's gone."
Entirely within your own walls.
What's yours, stays yours. No documents travelling to third parties. No worries about who else is listening.
How it works for you.
From first call to going live in six weeks.
We listen
week 1
A thirty-minute conversation. We hear what's happening, which questions keep coming back, and where most time is lost. Then we make a clear proposal that fits your scale.
We set it up
weeks 2–5
Your documents are carefully loaded. The system takes on your branding. Access rights are tuned to who sees what. You barely need to do anything — except share your knowledge.
You go live
week 6
Your team gets a short introduction. From day one, people can ask questions and get answers. We stay available for tuning, expanding and thinking along.
Three ways to start.
Which fits your situation?
PIOS Start
from €25,000
For teams up to 300 people ready to open one area
Start small. See the difference right away.
- One work area fully searchable (for example HR, legal, or project archives)
- An online space where the team asks questions and gets answers
- Source references with every answer, so nobody has to take anything on faith
- Live within six weeks
- Maintenance and hosting included
PIOS Core
from €75,000
For organisations of 300 to 2,000 people connecting multiple teams
More teams, one shared knowledge.
- Multiple work areas side by side (HR, projects, policy, contracts)
- Connection with the systems your teams already use
- Access rights by team and role, so everyone sees what fits their work
- Live within twelve weeks
- Rollout guidance, maintenance and hosting included
PIOS Enterprise
from €150,000
For large organisations, multilaterals and governments where data control isn't negotiable
Full control. Multiple entities. No compromises.
- Entirely within your own environment — down to server level
- Multiple departments, countries or entity parts in one system
- Tailored integration with your existing systems
- On-site training for your own administrators
- Long-term partnership with a dedicated contact
Built by someone doing this at national scale.
PIOS is designed by Engracia Sleeswijk — Lead Architect of Digitaal Suriname, the national digital transformation programme. What works for a government, works for your organisation. Same architecture, fitted to your scale.
Shall we talk?
Thirty minutes. No sales pitch. We'll listen to your situation and honestly tell you whether PIOS fits — and if so, which package.
We'll respond within two working days. Prefer Teams, Google Meet or phone? Let us know in your note above.